Take the 2-minute tour ×
Webmasters Stack Exchange is a question and answer site for pro webmasters. It's 100% free, no registration required.

I've a dozen sites and I want all of their emails come to my one gmail id and I want to reply centrally from Gmail only. I've also added all of those emails in "send email as:" list in Gmail.

I could add email forwarders in my Cpanel but in that case I'll not be able to send email whose inboxes haven't been created( for example contactus@mysite.com). If I create email account then I'd receive emails in my inbox as well as forwared by the forwarder( to my gmail id).

Otherwise I can setup Gmail for my domain. But for a dozen emails I'm not sure if that'd be fine. I see in http://www.google.com/enterprise/apps/business/pricing.html that for up to 10 emails it is free. But then to send email from webhosting the php code will need SMTP login details and leaving my important gmail account details in my webhosting account is very risky given my sites have been compromised twice.

What is the best way to centralize all my emails so that I can read/reply/search from single place?

share|improve this question
    
"I'll not be able to send email whose inboxes haven't been created" - You should be able to send from Gmail (from the account you specify) without having to have an actual mailbox and just a forwarder. –  w3d Oct 27 '12 at 15:02
    
@w3d but sending from gmail will require it's login/passwd in the script on the host which could be great security risk. I don't want even the webhost administrators to see my login/passwds of gmail accounts. –  AgA Oct 27 '12 at 15:23
    
Sorry I meant to add... this would use gmail's SMTP servers using the specified "From" address if you only have forwarders (or setup a dummy mailbox - that isn't monitored - if you want to use your host's SMTP). This is from within gmail, not your host. –  w3d Oct 27 '12 at 16:55

2 Answers 2

If Google Apps is too expensive for you have you looked into Zoho email? Or RackSpace which is also affordable. If your websites have been compromised twice I would first secure your websites as best as possible then figure out a more efficient way to manage emails. One option is to purchase Outlook 2010 add all your pop accounts there which makes it very easy to manage multiple domains. Unless you pay for Google Apps there's no real easy way to manage them in gmail other than forwarding all to one account but that's quite a bit of email accounts to manage / edit settings for.

share|improve this answer

Actually Google Apps already lets you do this for free. The 10 email limit is a limit for the number of users. If you are only one user you can sign up using the free Apps account from here: http://www.google.com/enterprise/apps/business/pricing.html

Go into your Google Apps dashboard > Domain Settings > Domain Names.

From there you can add as many domain aliases as you want.

So for example you have an email on Google apps setup as john@maindomain.com, by adding your domain aliases you will automatically receive john@addtionaldomain.com etc. into your inbox. (You still have to setup the DNS with those domains.)

Once you have setup your inbox to receive from multiple domains, you can setup the 'send mail as'. For other you do this my Mail Settings > Accounts > Send Mail As. This means you will be able to automatically reply from the email address an email was sent to.

For bonus points, what I would suggest you do is to setup filters to automatically label emails based on which domain they were sent to. Makes it easier in the long-run to maintain.

share|improve this answer

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.